As you may think that there are so many steps to planning an office move that you don’t have time to even consider calling, you truly ought to have a day or two to create a firm strategy that’ll keep both workers and customers aware of the upcoming changes. Let’s begin with employees since they’re directly impacted by the move and click here.
Internal Communications Should Include These Key Messages:
A definite timeline: make sure you list all the key steps of the move so everyone knows what to expect and when.
Packing directions: provide staff with directions about the best way best to package their offices or cubicles for your move. This should include where to have packaging materials, what they are responsible for packing and deadlines.
Advanced note of any office closures: during the move, you might want to shut the office to enable the last packaging and moving of office equipment and furniture. Ensure that your staff knows these dates and if and how the business will continue throughout the move and how this can influence their work schedule and workload.
New office program: Staff will wish to know early on what the new area will look like and how the offices will be set up. Will they still have their own space or will they now maintain a cubicle or open floor program? Make sure that you create a means to inform staff of how their work area may change.
The new place, parking and sail options: Provide staff with all the information that they want about the new location so that they can prepare transport into the new area.
Once you’ve decided all the key messages, you want to ascertain how best to send these messages. The method you use should be determined by the sort of message.
As an example, the timeline could easily be sent via your business intranet; whereas, office closures could be best presented at a staff meeting to make sure questions could be asked and answered.
Ways to Communicate Objectives to Staff:
Intranet: For all those companies or organizations which have an intranet, this is usually the best platform for most messages. It enables simple upgrades to documents and information that reaches all employees.
In-person meetings: regardless of what the message, staff meetings are a fantastic place to make statements and permit staff the opportunity to have an entire discussion. You might even use assembly time to examine how information will be communicated so staff knows they will be kept informed. You don’t want to send out a lot of emails that individuals can not find the information when they want it. If you do use email, make sure that you only use it to let people know where they can get the information.
Common folders: If you don’t have an intranet, then developing a frequent folder on a network drive that everybody can get is the next best way to store data which you want people to access. Not only can people check it frequently, it also gives a location where people can gather and discuss their issues.